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Duties & Responsibilities of Board Members
President
CHIEF EXECUTIVE OFFICER OF THE CHAPTER, PRESIDES AT ALL CHAPTER AND BOARD MEETINGS AND IS AN EX-OFFICIO MEMBER TO ALL COMMITTEES EXCEPT THE NOMINATING COMMITTEE. THE PRESIDENT APPOINTS ALL COMMITTEES, INCLUDING THE CHAIRMAN, UNLESS OTHERWISE PROVIDED. ONE YEAR TERM OF OFFICE AFTER HAVING SERVED AS VICE PRESIDENT.
First Vice-President
ASSUMES THE DUTIES OF THE PRESIDENT IN THE ABSENCE OF THE PRESIDENT. She shall serve as Parliamentarian. Serves as a member of the Constitution and Bylaws Committee. Automatically one of the Board appointed members of the Nominating Committee. ELECTED FOR A TERM OF ONE YEAR. AUTOMATICALLY BECOMES PRESIDENT THE NEXT YEAR; Moves to Ex-Officio the following year.
Second Vice-President
Shall assume the duties of the President in the absence of the President and the First Vice President. She shall serve as corresponding secretary who answers and keeps on file all correspondence relating to the Chapter. She shall keep track of the hours for all Members, communicate with Members about their hours, and report these hours to the President for annual reports. She is responsible for securing meeting locations for monthly meetings and communicating any changes in monthly meeting dates and times. This position is not required to move into First Vice-President.
Recording Secretary
KEEPS THE MINUTES AND THE ROLL OF THE MEETINGS OF THE CHAPTER AND THE BOARD; KEEPS A CORRECT, CLASSIFIED LIST OF THE NAMES AND ADDRESSES OF ALL MEMBERS AND MAINTAINS A FILE OF PERMANENT RECORDS ON EACH MEMBER. THESE FILES ARE TRANSFERRED TO THE SUCCESSOR AT THE CLOSE OF THE TERM OF OFFICE. ELECTED FOR TERM OF ONE YEAR; MAY BE RE-ELECTED FOR ONE ADDITIONAL TERM. Responsible for managing shared drive and communication platforms, including but not limited to emails, Google Drive, Group Me, etc.
Treasurer
THE TREASURER and Assistant Treasurer are CUSTODIAN(s) OF ALL CHAPTER FUNDS; COLLECT ALL DUES AND ASSESSMENTS AND RECEIVE MONIES; KEEP FULL AND ACCURATE ACCOUNTS AND PRESENT FINANCIAL STATEMENTS AT THE REGULAR MEETINGS OF THE CHAPTER AND THE BOARD; PRESENT AN ANNUAL REPORT OF THE BALANCE SHEET AT A CHAPTER MEETING AND TRANSFER TO SUCCESSORS ALL BOOKS AND FINANCIAL RECORDS. THE TREASURER and Assistant Treasurer are RESPONSIBLE FOR FILING ONLINE THE STATEMENT OF CASH BALANCES MAY 15, FOR PROMPT PAYMENT OF ALL DUES AND FEES TO NAJA HEADQUARTERS BY JULY 15, AND FOR SENDING A COPY OF FORM 990 OR 990-N FILED WITH THE INTERNAL REVENUE SERVICE TO HEADQUARTERS BY OCTOBER 15 OF EACH YEAR. The budget and any deductions from the budget via checks or other expenses shall be updated so the Chapter and/or project chairs and committees may see the balance of any budget line. The Treasurer is responsible for organizing and chairing/leading the Finance Committee. THE TREASURER AND ASSISTANT TREASURER ARE ELECTED FOR A TERM OF ONE YEAR. THE ASSISTANT TREASURER SHOULD BECOME THE TREASURER THE FOLLOWING YEAR OR THE TREASURER MAY BE RE-ELECTED FOR ONE ADDITIONAL TERM.
Ex-officio
President
The Ex-Officio, without further election, shall be assumed by the outgoing President and will serve as Provisional Trainer. She shall serve as chair of the Nominating Committee and as chair of the Constitution and Bylaws Committee.
Membership Chair
Serves as the chair of the Membership Committee and WHOSE FUNCTION SHALL BE TO HELP THE CHAPTER ACCOMPLISH ITS PURPOSE, MISSION, AND GOALS BY EMPHASIZING THE IMPORTANCE OF MEMBERSHIP TO HELP ENSURE THE FUTURE AND SUCCESS OF THE CHAPTER. There shall be a Life/ Associate Liaison and Hospitality Chair as a part of this committee
Projects Chair
Serves as the chair of the Projects Committee. The purpose of this committee is to SUPERVISE ALL COMMUNITY ACTIVITIES UNDERTAKEN BY THE CHAPTER IN ALL FIELDS OF WORK WITH THE EXCEPTION OF FINANCE; TO CONSULT WITH AND ADVISE THE BOARD ON PROBLEMS AND POLICIES REGARDING CHAPTER PROJECTS IN THE FIELDS OF WELFARE, HEALTH, RECREATION, CULTURE OR EDUCATION; TO STUDY ASSOCIATION POLICIES AND REQUIREMENTS PERTAINING TO PROGRAM AND PROJECTS, AND TO MAKE RECOMMENDATIONS TO THE BOARD WHEN CHAPTER STANDARDS DO NOT COMPLY; TO STUDY AND CONFER WITH THE BOARD IN SEEING THAT CHAPTER PROJECTS ARE OF SUFFICIENT SCOPE TO ENABLE EACH MEMBER TO COMPLETE THE REQUIRED NUMBER OF HOURS PER YEAR; AND TO INTERPRET ALL PHASES OF THE PROGRAM TO THE CHAPTER AND TO COORDINATE THE PROGRAM SO THAT MEMBERS MAY HAVE THE KNOWLEDGE AND TRAINING NECESSARY FOR EFFECTIVE COMMUNITY SERVICE AND CITIZENSHIP. THE CHAIRMAN OF THIS COMMITTEE SHALL BE APPOINTED BY THE PRESIDENT OR ELECTED BY THE MEMBERSHIP AND SHALL KEEP ADEQUATE RECORDS OF CHAPTER ACTIVITIES WHICH SHALL BE TURNED OVER TO HER SUCCESSOR.
Education & Scholarship Chair
Serve as the chair of both the Education and Scholarship Committees. The purpose of the Education Committee is TO IMPLEMENT THE EDUCATION PROGRAM FOR THE CHAPTER TO ENSURE THAT ALL CHAPTER MEMBERS COMPLETE NAJA AND CHAPTER REQUIREMENTS FOR EDUCATION HOURS. The purpose of the Scholarship Committee is TO SEEK QUALIFIED APPLICANTS FOR THE GRADUATE SCHOLARSHIPS WHICH ARE AWARDED ANNUALLY BY NAJA.
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